Today we’re announcing the release of a new centralized storage monitoring feature for Office 365 resources. In addition to that, as part of this same feature we are providing Office 365 usage information trends across your tenant over a rolling 52-week year.
Our new feature is called Usage Monitoring. In Office 365 today, when resources get close to their allocated storage, notifications can be sent to the resource owner. For example, when you reach a certain percentage of your allocated storage for a SharePoint site or OneDrive for Business site, the site collection admins can get email notifications. With Exchange Online, the mailbox owner can get a notification when they reach their mailbox’s Issue Quota Warning storage level. There isn’t the capability though to keep your company administrators connected to all of these events when resource storage reaches critical levels. This is important because when individual users get these messages, the first thing they normally do is call the help desk and escalate the situation into something much more urgent than it needs to be.
With Usage Monitoring from Office365Mon.Com, we’ve made it super simple to set up centralized notifications for these events. You simply tell us what types of storage you want us to monitor – Exchange, SharePoint sites, and/or OneDrive sites – and then you tell us at what percentage of the allocated storage you want us to notify you. You can see the configuration options below:
Once configured, any time any resource in your organization reaches these levels we’ll send out emails to everyone that you’ve included for notification in your Office365Mon subscription. In addition to that, we also send out a webhook notification that includes the type of resource that has triggered the notification, along with a list of all the resources that are exceeding the configured amount. Like many of our features at Office365Mon.Com, this keeps you In the Know and In Control so you can get in front of these situations before they become a problem!
In addition to letting you know when you’re hitting storage limits, you also get several reports that fill you in on what services your users are using. We also have several reports that will give you trend information around what sort of activities and with what frequency they are using them within the major services. For example, you can see how many active users you’re getting per week in each of the major Office 365 services:
You can see the message activity from Exchange:
The feature usage within Skype for Business:
As well as the adoption rate of Microsoft Teams features:
In addition to this, we also create reports for the Top 100 SharePoint sites, Top 100 OneDrive for Business sites, and Top 100 Mailboxes. The resources are ordered by the amount of storage they are consuming. By updating the report data once a week, you can easily spot trends that are occurring in usage and adoption of the different services and features in your Office 365 subscription.
The Usage Monitoring feature is included with the Enterprise Platinum license from Office365Mon.Com. Existing customers can take advantage of this new set of features today. New customers who are interested in this or other features of Office365Mon can go to our web site at https://www.office365mon.com and click the big Start Now link on the home page to begin a free 90-day trial. We don’t ask for any payment information up front, so you can just go right in and start creating your new Office365Mon subscription to try out all of the amazing features of the service.
As always, we’d love to hear any feedback you have on this feature, or suggestions for new ways to support your needs with Office 365. I personally read every single suggestion that comes into our firstname.lastname@example.org mailbox, so let us know what you think!
From Sunny Phoenix,